Gravity Forms vs Every Other Form

If you have a website, it’s virtually a given that you have a contact page with a form on it for collecting messages from your users. Pretty much everyone does. Which is why if you run a query for “forms” in the WordPress plugin directory, you’ll be overwhelmed with hundreds of results. Some of the most notable come up on the first page, including WP Contact Form and Contact Form 7.

The latter has been my form plugin of choice, for its simplicity and flexibility. That is, until I heard about Gravity Forms.

Gravity Forms

Corralling Form Data

A client on a recent project requested two special sections on his site: 1. A page a user could leave feedback; and 2. A ‘Help Desk,’ where a subscriber could submit a trouble ticket. Both sections needed to be stored in the database and easily retrieved and reviewed. None of the form plugins I’d previously used provided this functionality. Gravity Forms came highly recommended from a few people on the Theme Hybrid forums, so even though it’s a ‘premium’ plugin (yes, premium as in I paid for it) I gave it a go.

For what I needed to use it for, GF has worked like a charm. Form submissions are stored in the database and my client can easily view, delete, or mark each submission as read. He can mark certain submissions with a star if he wants. There is also an export feature, with the ability to selectively limit the data fields, as well as a date range. The file then gets downloaded as a .csv file. For collecting data over a longer period of time, this is obviously far superior to tracking down hundreds of emails with one submission each.

But Wait, There’s More!

As easily as Gravity Forms has handled my clients request, this plugin actually does a whole lot more. Here’s just a few of the features, most of which I’ve yet to even play with:

  • Dynamic Field Population: Save users time by automatically filling in fields
  • Form Scheduling: Define a start and end date to a form
  • Limit Entries: Limit the number of entries that a form can receive
  • Respond to Entries from WordPress: Manage and respond to entries right from WordPress
  • Autoresponder Emails: Send automatic responses to submissions
  • User Created Posts: Allow users to create a post when the form is submitted

That last one makes me smile big. I can just see the possibilities: user submitted stories, job boards, lost and found submissions, etc. For a more complete list of features, check out the full feature list, or try out their demo. Or just go buy it!


Plugins such as Contact Form 7 have served me well for a long time. CF7 is still a great form plugin for those who just need to get notified via email when a user wants to leave a message. For those who need a bit more, however, Gravity Forms is the way to go.

But isn’t it too pricey?

For me, no. I opted for the 5 site license for $99, and it’s been worth ever dime thus far. The potential future uses for this plugin make it even more valuable.

For those who believe that since WordPress is free to use so shall all plugins be free, this plugin is not for you. Because it costs way more than a penny. And good luck finding this kind of functionality and flexibility out of any of the other guys.

What Do You Think?

Am I right? Wrong? Have you used Gravity Forms? Is there something better out there? Feel free to share your thoughts and ideas below!

12 thoughts on “Gravity Forms vs Every Other Form

  1. I would like to try out Gravity Forms. Since it is GPL would you consider posting or emailing a copy to me so I can give it a try before I invest any $$ in it?

    1. @Tinroof – I don\’t claim to be an expert on the GPL, but it is certainly not my place to be giving away code for this or any premium plugin that I\’ve purchased.

      If you\’re a developer rest assured that Gravity Forms is worth every penny you pay for it. I\’d also suggest you grab a developer license quick, before they\’re gone.

    2. I agree completely! You will not be wasting your money. It delivers on everything Bryan writes about.

      Top notch plugin!

  2. I\’ve been looking at gravity forms and really want to go with a developer license.

    I appreciate that you wrote this up and actually USE gravity forms. I\’ve seen reviews on blogs but they don\’t even use the product after saying it\’s great.

    I get really frustrated with that and only see that they want me to click their affiliate link.

    Appreciate the real world review and use.

  3. Hello,

    I\’m hoping you can tell me if gravity forms allows for the data to be displayed on a separate page in list format? I want the data to appear by date and time with the latest submission appearing first. Is this possible?

    1. If you\’re talking about it appearing in the admin area, then yes – it is displayed in a list format.

      If you\’re talking about it appearing on the front end, I\’m not sure. I haven\’t attempted to do that.

  4. I want to be able to create a form and as part of the form place a marker on a google map. Then I would like the map displayed with the rest of the form data…

  5. Many people started to use this plugin so i planned to buy this one and searched for the best reviews on web, finally landed here. Thanks so much for this genuine review…

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